Organizer Toolkit

Hi there!

First and foremost, we want to say THANK YOU for selecting Food Tidings to help you help others!

You undoubtedly want to be the best Organizer you can be. To that end, we have created some helpful resources, tips, and tricks to guide you step-by-step from start to finish.

STEP 1: GATHER INFORMATION

Sometimes, the hardest part of any project is simply getting started. We’ve done our best to make that step as easy as possible by creating a downloadable, printable guide to all the information you need to gather from the schedule Recipient in order to create a complete and personalized schedule for them.

In addition to this information, try to obtain a photo of the individual, couple or family the schedule supports. We highly recommend this, as schedules tend to be more successful when there is a visual representation of the family. You can request a photo from the recipient, or simply request to screenshot or download one of their Facebook or social media photos. That approach makes it easiest on both of you!

You can access the Information Gathering Guide here:

Organizer Questionnaire

STEP 2: CREATE THE SCHEDULE

Once you’ve gathered the information from Step 1, creating your schedule on FoodTidings.com is simple.

If you would like a step-by-step walkthrough, grab a cup of tea (and a cookie!) and watch our tutorial.

STEP 3: PROMOTE THE SCHEDULE

Our experience shows that those most likely to participate in a meal support schedule are those who know and/or have an emotional connection to the Recipient. Therefore, sharing via email or social media (specifically Facebook) has proven to be the best method of getting the word out. Don’t hold back. People are very often looking for a way to contribute, so be sure to give them the opportunity!

Email

You can use our system’s “Invite” tool to send your invitations out, once the schedule is complete and ready to share. Using the tool, available immediately after you create your schedule and click “Complete”, you’ll enter or select the desired email addresses, add a personalized message and “Send”.

By using this tool, our system tracks the email addresses that you have invited to participate; allowing you to send future communications throughout the schedule. Don’t worry if you miss someone or think of another person to add, you can always send more invites out at any time from your Dashboard or the schedule’s page.

Recipient’s are also able to “Invite Friends” from their Dashboard, under “Food Tidings I’m Receiving”.

Also, you may send the link to the schedule via your personal email, as well. The link is provided on the “Invite” page, or you can copy the schedule page’s URL from your browser. However, please be sure to remember who is on your invite list incase you’d like to refer to it in the future. If the invitations do not originate from our “Invite” tool, our system will only track emails/individuals as they sign up to participate on the schedule; it will not maintain a complete invitation list if it is sent through your personal email.

Share Often!

Facebook is a funny creature. It will occasionally not show all of your posts to all of your friends, not to mention the fact that people have different habits in terms of exactly when they are online. Just because you post at 9:18am on a Monday doesn’t mean that every one of your friends will see it.

We recommend that you schedule posts once every other day for schedules shorter than 2 weeks in length and once a week or so for schedules longer than 2 weeks in length; until your schedule is full. You don’t want to inundate your friends, of course, but you want to remind them and make sure everyone who might want to participate knows about the schedule.

Private Message Select Friends/Family

Through Facebook’s message feature, you can ensure that people you know would want to participate don’t miss your posts about the schedule by sending them a private message. You can send a message to as many friends as you would like through one private message. Don’t forget to include the link to the schedule!

Encourage others to share the schedule with their network

If you wish, let others know that they share the schedule with their friends and family. There is often crossover between friends and groups, and sharing is a great way to get other community members near and far involved.

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If at any point you have questions, please don’t hesitate to reach out to us at info@foodtidings.com. We are here to help!